Purchasing

The City of Cedar Hill in conjunction with the City of Desoto, City of Duncanville and the City of Lancaster will host a workshop promoting upcoming procurement opportunities.


DOctober 2019 MWBE Flyer JPGate: 10/24/2019

Time: 5:30-7:00 pm

Location: 285 Uptown Blvd, 

Cedar Hill, TX 75104

Turk Cannady Room

Registration Recommended

Click Here to Register

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The City of Cedar Hill strives to ensure that taxpayers receive the maximum value for every expenditure and that all expenditures are conducted in a manner that preserves the public trust. The City is committed to assuring that all businesses are given prompt, courteous, and equal opportunity to provide goods and services to the City.

Advertisement for Bids & Solicitations

The City of Cedar Hill does not maintain a solicitation listing. Notices for bids and solicitations are advertised:

Suppliers may access bid packets online or purchase a physical copy at the Government Center (285 Uptown Boulevard) The cost for physical copies varies based on the project type and specifications. The City does not mail or fax bid packages.

Suppliers may also register for bid notifications with DemandStar for a membership fee. This system enables us to improve our service to you by providing automatic bid notification and instant access to bid information via the web. Membership fees vary; visit Demandstar website or call (800) 711-1712 for more information.

Common Goods & Services Needed

Suppliers are encouraged to either check the bid page for solicitations or reach out to the City departmental users who may need goods or supplies that they supply; however, in exercising professional courtesy, it is recommended to first email the Purchasing Department. Purchasing staff can direct the supplier to the department(s) who utilizes their specific products and/or services. Staff may be visited during normal business hours; however, due to heavy workloads, an appointment is advisable.

Bids or Formal Solicitations are not required for purchases under $50,000. Departments are required to use quotes or informal solicitations according to the thresholds outlined in the Purchasing Policy.  Therefore, these items are not listed in the Current Bid Opportunities Section.  However, the listing below shows common items procured by the City.

Listing of most commonly procured items (PDF)

Invoices & Payments

You must register as a vendor with the City of Cedar Hill prior to submitting an invoice or obtaining a purchase order.

The City of Cedar Hill does not maintain a solicitation listing. Please submit a vendor packed only if you are currently doing business with the City.  The vendor packet is required to facilitate payments to existing vendors.

All invoices should be directed to Accounts Payable. Please do not submit invoices to individual departments - this could cause a delay in your payment.

Invoices can be sent via email or should be mailed to:
The City of Cedar Hill
Attn: Accounts Payable
Government Center
285 Uptown Boulevard
Cedar Hill, TX 75104

For questions regarding the status of an invoice or payment, email Accounting, or call at (972) 291-5100, ext. 1060.

Tax Exempt Status

The City of Cedar Hill is exempt from Federal and State taxes. State exemption certificates, W-9 Form and the City's Tax ID Number will be provided by the City, upon request by the supplier.

Conflicts of Interest

Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose any information about the vendor's or person's affiliation or business relationship that might cause a conflict of interest with the local government entity in the Conflict of Interest Questionnaire included in the vendor registration packet.

By law, this questionnaire must be filed with the City Secretary no later than the seventh business day after the date the person becomes aware of facts that require the statement to be filed. See section 1766 of the Local Government Code for further information.

By submitting a response to a quote, bid or other request, vendors declare compliance with the requirements of Chapter 176 of the Texas Local Government Code.