Records

Goal
The goal of the records unit is to provide accurate police information in a timely manner in compliance with the law.

The daily responsibilities of the unit are handled by three full-time staff members who process incoming police reports, fulfill open records requests, maintain computer data, and manage the alarm billing.

The unit is also responsible for compiling the monthly Uniform Crime Report that is submitted to the Texas Department of Public Safety regarding crime statistics.

Open Records Requests
Records staff members have 10 working days, by law, to fulfill records requests. Not all reports and data within reports is public information. Trained staff members remove data that is not considered public prior to releasing reports.

Requests for police reports and crime statistics must be submitted in writing. The request must be as detailed as possible, including the type of information needed, report number if known, dates and times, and location. This information will assist staff members in completing your request without delay.

There are three formats for submitting open records requests:

Complete the open records request form and mail it or turn it in at: 
  1. Cedar Hill Police Department
    285 Uptown Blvd.
    Building 200
    Cedar Hill, Texas 75104
  2. Fax a completed open records request form to 972.291.5307. Note: All faxed requests must be submitted through the City Secretary of the City of Cedar Hill who has been designated as the open records liaison. The request will be forwarded to the police department.
  3. Email your request to the City Secretary who will then forward the request to the police department.
Traffic Accident Reports
Traffic accident report requests may be submitted in any of the formats listed above and must contain two of the following pieces of information:
  • Date of the accident
  • Location of the accident
  • Name of one of the driver's involved in the accident
Purchase Your Accident Report Online
Traffic accident reports are available for purchase online to our customers. Reports after December 1, 2008 are a now online for a cost of $6. Most accident reports should be available within 5 business days following the incident. Copies of reports requested and fulfilled in advance may be picked up 24-hours a day at the front desk of the police station. Fulfilled requests are confirmed with a phone call or email to the requestor.